Steps and Suggestions for Organizing a Show
Show Coordinator description:
The person who arranges and contracts with the show location; who seeks approval from the sanctioning body (like a registry or club); aligns a manager, ring stewards, announcer and working group for affecting the operation of the show. When possible the coordiantor works with a committee to gather the show office supplies, show numbers; orders awards/ribbons; makes sure all show arena needs are provided. A show coordinator does not hire the judge/judges; or engage in communication with the judge before the show that they are coordinating. The coordinator may only have conversation with the judge when they are finished with exhibiting any of their entries at the show that they are coordinating.

Show Managers responsibility:
Hires and communicates with the judge/judges
before and during the show. All aspects during the show are the responsibility of the Show Manager.
The Show manager may accept entries. A show secretary may be assigned to accept entries.
Show managers may not show in any classes of
a show that they are managing.

                                         
  So, You are going to have a show. What to do?

Establish the fact that it is reasonable to expect entries. If yes, go to the next steps.

First: Establish a working committee to attend to the planning
(a show committee)
Second: Find a location that has the necessary facilities for the show.
Secure it, if the price is right for either a one day or two day show.


You need a Manager and a Coordinator.

First: Secure a Show Coordinator.
Second: Secure a Show Manager. The Show manager will need to hire/contract a judge/judges. It is critical to contract early for the judge. Months in advance. Sometimes a year in advance.
Third: Contract judges


Now you are ready to take care of details.
The show committee gets into the knitty gritty (finances).

First: Set a class fee schedule, that will allow the maximum income for the show.
Second: Figure the costs of the various items that will not be donated. For example: rent of the facility; stall bedding; paying an announcer; or paying a ring steward (judges assistant); travel, lodging and meals for the contracted persons; office supplies, show numbers, etc.


Now the show committee digs in a little deeper.

First: Get the volunteer commitments. A gate person, an announcer, etc
Second: Plan for promotional material and ways to promote.


Now establish the focus of the show.

First: Create a class list; select a club or organization's show rules; and incorporate a breed standard.
Second: Plan to order the awards for the classes.

Now take care of the many details

Find a show photographer; objects for obstacle course; jumps; ; show ring center (chairs, table; decorations; public address system; arrange for stall bedding;

         * pay judge and hired help at the conclusion of the show


GYPSY HORSE
SHOW  PROMOTION and RESOURCES

"GYPSY & DRUM HORSES WEST"
BY NORTHWEST
Need show software program? You can find some on the internet for options.